Application Letter part 3

 Application Letter

UNDERSTANDING JOB APPLICATION LETTERS

A job application letter is a letter from someone who needs a job to an official who can provide a job or position. Through a cover letter, the applicant requests that he or she be given a job. A job application letter can also be interpreted as a letter from a prospective employee to a prospective employer containing a request that the employee be given a job by the prospective employer. A job application letter is usually formal or official, for example a letter to apply for a job as an employee or a certain position according to the advertisement offered. In this case, the applicant in his application letter needs to mention the source of the application in the opening paragraph or paragraph. If the application is not based on a source, it is certainly not necessary to mention the source in the opening paragraph.

A job application letter is a letter from a person who needs a job (applicant) to a person or official of an organization/institution who can provide a job or position. A job application letter can also be defined as a letter from a prospective employee to a prospective employer containing a request that the prospective employee be given a job by the prospective employer. In general, a person who needs a job will submit an application after he/she obtains information about vacancies usually obtained from friends, acquaintances, or through newspaper advertisements, the internet and other mass media. In addition, a person can also apply by trial and error without knowing whether or not there are job vacancies at the institution he is applying for.

For the two conditions above, two models of job application letters can be made as follows.

Job application letter combined with curriculum vitae. In this model, the curriculum vitae is the content of the letter. Because the content is a combination of a job application letter with a curriculum vitae, this model can also be called a combined model.

A separate job application letter from the curriculum vitae. In this model the curriculum vitae is an appendix. Therefore this model is also called a separate model.

In practice, what is widely used is a separate model. Even though it requires "twice work". writing a cover letter first, then writing a curriculum vitae - but this type of application letter is more popular with job seekers because the letter is not long. The combined model is also considered less practical because the letter is too long. Actually, behind this weakness, there are advantages of the combined model, namely the presentation of complete information about the applicant because the curriculum vitae is also the content of the letter. The combined model of application letter is not suitable for applications based on advertisements because there are usually so many people who apply so that the official handling the application often does not have time to read the long letter containing the curriculum vitae On the other hand, if you apply by trial and error, the combined model is more suitable with the assumption that the personnel in the personnel department have more time to read the non-collective letter.

JOB APPLICATION LETTER FUNCTION

Below are some of the functions of a job application letter, namely:

1. As written evidence for submitting a job application letter 

Through this application letter, applicants write their identity directly, and attachments in the form of a diploma as proof of having graduated from school, photocopy of ID card, photo, and curriculum vitae. In addition, the signature is a form of the author's responsibility for what he wrote.

2. As a medium or means of communication

in the application letter there are several attachments, such as ID cards, recent diplomas, work experience, and others. The recipient 

3. As a consideration for job acceptance

In general, companies that require new employees with positions that are quite important in certain agencies or companies have a lot of considerations and even tests are carried out strictly to hire more qualified prospective employees.

Types of Job Application Letters

According to the type of creation, job application letters are divided into two, namely:

Job application letter combined with curriculum vitae. In this way, the curriculum vitae includes the contents of the letter because its contents are combined, this method is also called the combined model.

Cover letter separated from curriculum vitae. In this way the curriculum vitae is an appendix and this method is called a separate model.

In practice, the most widely used is a separate model. Although it requires two times of work to make, this model is preferred by job seekers because the letter is not too long.

Elements of a Job Application Letter

A good application letter must at least have the following characteristics:

1.     have an interesting shape

2.     have an interesting language

3.     Describe the applicant's abilities

4.     Right on target

The things that must be included in the job application letter in order to achieve the purpose of making it include:

Mention the source of the application

Complete identification of the applicant

Complete self-identification of the applicant includes full name, place and date of birth, telephone number, complete address, mobile phone or other communication aids. Self-identification of the applicant must make it easier for the company to contact the applicant.

1.     Desired position

2.     Employment history (if any)

3.     educational background

4.     Other abilities possessed

5.     Reference

There are several things that must be considered when writing an application letter, which are as follows:

The cover letter is handwritten on folio size lined paper. The writing must also be clear, clean, and also free of scribbles. Application letters can be made using a typewriter or computer.

Applicants mention themselves not with pronouns such as we but me. Applicants must refer to the head of the institution as Mr / Ms (if the leader is clear). if it is still not clear, can directly mention the position.

CURRICULUM VITAE AND WRITING TECHNIQUES

Curriculum vitae is a brief record of a person's self-image. In addition to containing personal data, the description must at least include information about education/skills and experiences. With that data, the curriculum vitae will reflect a picture of a person's abilities and qualifications.

 

In appearance, the curriculum vitae does not have a standard format. What is clear, a curriculum vitae is written like a short essay, starting with the title and closing with a series of dates, signatures, and names. The presence of a signature and name makes a curriculum vitae classified as a letter and classified as a certificate, in this case personal information.

 

The contents of the curriculum vitae can be grouped into five sub-headings, namely:

1.     Personal data.

2.     Work experience.

3.     Personal reference.

4.     Another description.

Personal references in the curriculum vitae may or may not be included:

Personal data

The information that needs to be included in the personal data should be the most important. Remember, this curriculum vitae is made for the purpose of applying for a job, not for screening to enter a military academy, not for obtaining a passport or visa to go abroad. If for urgent purposes like that , the personal data that is requested to be filled in the form that has been provided is certainly more detailed and detailed.

Personal data included in the curriculum vitae includes name, birth (place and date of birth), gender, marital status, identity (KTP number, driver's license, or passport), and address of citizenship, ethnicity, religion, height and weight, inclusion of adjusted in advance to the situation and conditions. However, if applying for a model, model, or other special personnel, then the height and weight need to be stated. However, if applying for regular employees, the funds are not needed at all. Fat or thin, tall or short, is not a consideration at all, what matters is his ability. The same is true of ethnicity and religion. If it is listed it will have a positive impact, include it. If it's redundant, don't include it.

Education

To write a history of education as a subsection of curriculum vitae, it is necessary to note the following order of writing.

1. If the subtitle is written education as a subsection of curriculum vitae, it is necessary to pay attention to the order of writing as follows.

Example:

In 2008 he graduated from the University of Indonesia in law.

In 2003, he graduated from SMA Negeri 8, Jakarta.

In 2000, he graduated from SMP Muhammadiyah 24, Jakarta

2. If the subtitle is written a history of education, the order of writing must start from the lowest education, then followed by higher education, because the word history contains a chronological meaning so that the writing must follow the order of time.

Example:

In 2000, he graduated from SMP Negeri 18, Yogyakarta.

In 2003, he graduated from STM Pembangunan, Jakarta.

In 2007 he graduated with a degree in civil engineering, Taruma Negara University, Jakarta.

3. If you have attended non-formal education in addition to formal education, write down formal education first.

Example:

In 2004 graduated from SMK Negeri IV, Cirebon

In 2007 graduated D-3 Jayabaya Accounting Academy, Jakarta

In 2005 graduated from PPIA English course, Jakarta

4. If you have attended education abroad as well as at home, write down your domestic education first.

Example:

In 1997, he graduated with a bachelor's degree in economics from Pancasila University, Jakarta.

In 1999, he graduated from Oklahoma City University, Oklahoma, USA.

Work experience

Applicants who already have work experience can include it in their curriculum vitae. The experiences are arranged chronologically, each starting with mentioning when you worked (from what year to what year), what you served, at what company, where, and why you stopped working from that place (if the applicant quit on good terms).

Example (1) :

March 2001 to September 2004, Cashier at PT Budi Mulia, Jalan Andalas No. 10, Bandung. Stopped following her husband's move to Jakarta.

Example (2) :

May 2001 to August 2006, administrative staff at Lawyer's Office JB Mamuaya, SH Jalan Kenanga No.35, Central Jakarta.

October 2000 to January 2004, Accounting Assistant at PT Astra Graphia, Jalan Kramat Raya No. 41, Central Jakarta. Stopped due to study abroad. 

Personal Reference

Referred to as reference is information from a certain person about the applicant. In the application letter or in his curriculum vitae, the applicant can designate the name of a particular person as a reference. People who can be appointed as references when applying for jobs are former bosses, former lecturers/teachers, or close friends (colleagues). These people can explain from their point of view according to their respective positions, who the applicant is, how his life is, what his achievements are, how honest he is, and other things he wants to know about the office official he is applying for. As far as possible the person appointed as a reference is someone who is older than the applicant. If possible, the rank and position is quite high. The best references are “insiders” (office employees who are applying for). Parents (father/mother), family members, relatives, husband/wife, references may not be submitted.

 

In practice, the party who needs the reference has prepared a blank or form to be filled out by the person giving the reference. In fact, more than that usually the party requesting the reference also provides an envelope with the stamp. The destination address has already been typed. put it in an envelope, then mail it. If the reference request is not accompanied by a form, the referrer can create his own version of the reference letter.

Other Description

Data that cannot be included in the existing subtitle, can be grouped into a separate subtitle, namely other information. This section can include information about special skills, such as mastery of certain foreign languages, ownership of certificates, personal interests, possession of driver's licenses, and so on. All data included in other information is something that is not obtained through formal education, but through experience or through courses that are classified as non-formal education. The information to be included should be relevant to the field being applied for. If the applicant's interests conflict with the field being applied for, it is best not to list those interests.